Quartermaster Overview

The Quartermaster module is a complex module that tracks, manages, and automates many of your agency processes surrounding inventory, ordering, and issuing agency clothing and equipment.

The Quartermaster module can be used to:

Track Inventory
Order Inventory
Issue Inventory
See Inventory History
Receive Low Stock Warnings
Manage Stock Groups (lists of inventory commonly issued for specific events such as new hires or promotion) which allow you to issue inventory to an employee in "one click".
Employee's can request Inventory
Require employee signatures on inventory issued.

Tracking cost and quantity on hand is optional

You can use the module with or without tracking cost and/or quantity on hand.

Customizable fields and select lists.

There are six customizable text fields and six customizable select lists. These custom variables allow you to track content specific to your agency.

Setup and Implementation Time Commitment

Setup and implementation of the quartermaster module can a time consuming process, specifically when it comes to adding each item of inventory you want to track into the system, learning the processes, and teaching end users how to request items.

Quartermaster Benefits

The complexity of the module more than pays for itself in the time the benefits received. Once implemented, the quartermaster module will save you hours of time, managing and issuing inventory to your employees. Everything becomes visible and nothing is more than one or two clicks away from whatever you need to do.

What we were thinking when we built the Module

The following concepts were used when we built the quartermaster module.

Agencies must input every item (stock) into quartermaster module they want to track and/or issue.
Ability to track quantity on hand (optional - not required).
Ability to track cost of items (stock) (optional - not required).
Ability to use photos in items (stock) descriptions.
Ability to track orders placed with vendors, including quantity received and on order.
Receive low stock alerts (optional - not required)
Ability to create groups of items (stock groups) based upon pre-determined assignments which can be turned into new issuances with one click.
Ability to track quantity and cost issued per item.
Ability to issue partial orders.
Ability to have employees sign for issued items.
Employees can view a list of every item (stock) which they can add to requests.
Employees can create requests which are submitted through workflow/approval.
Employee Self Services - can create and view own requests and issuance history.
Approved requests can be turned into issuances.
Agency can use up to 6 custom text fields to track own custom variables.
Agency can use up to 6 custom select lists to track own custom variables.
Ability to issue stock to employees, buildings and vehicles.
Ability to issue manually (select lists) or via scanner (barcode).

Managing Stock Quantities (Optional)

PSTracker gives agencies the option of tracking the actual, real time, quantity of stock on hand. This option is set for each individual stock item when creating or managing the stock item.

Status and Sub Statuses

Your agency can visually see the status and sub-status of every order. Your agency can also customize the sub-statuses to your specific needs.

Item Select Method

In spring 2024 we launched a simpler process to select items for orders and requests.

Prior to this date, we would use a multi-step select process where once a selection is made, it populated the next select box.

Now, our default method of selecting items for orders and requests, is to use a single select list that contains all items available to select from.

The single select is the default, however your agency can choose to use the older method.