Manage Cameras

Camera Module Overview

The PSTracker Camera Module allow agencies to manage their Body Worn & other type Cameras.

Manage => Cameras

Navigate to Manage => Cameras to view your list of cameras

Manage Cameras Sub-menu

At the top right of the management page is the cameras sub-menu.

- Add Cameras - Used to create a new Camera.
- Cameras - Brings you to the list of Cameras.
- Makes - Manage the Makes of Cameras.
- Models - Manage the Models of Cameras.
- Maint (Maintenance) Types - The types of maintenance performed on your Cameras.
- Funding - Manage the Funding Types. (agency wide setting)
- Vendors - Agency's Vendors - See System Options & Settings - Vendors.
- Visibility - Adjust visible columns - See System Options & Settings - Column Visibility.

View - Edit A Camera

To view a camera, click the View button for the specific camera.

This brings you to the Camera Details.

The Camera Details page displays the specific details of the selected Camera, and optionally up to four photos of the Camera. There are several tabs at the bottom allowing you to view and/or manage details such as:

- Maintenance
- Work Orders
- Employee Audits
- Vehicle Audits
- Checkouts
- Files
- Logs

Maintenance

To add a maintenance entry for this Camera, click the Add Maintenance button at the top right of the maintenance list. A window opens allowing you to create a maintenance entry for the specific Camera.

If you are a Camera Manager, you will also see Edit links at the far right of each maintenance entry. Clicking the Edit link allows you to edit a specific maintenance entry.

Work Orders

A list of the work orders associated with this specific Camera. Click on a work order number view the details.

Employee Audits

If your agency uses the Employee Audit Module, this tab will show the audits this camera was a part of.

Vehicle Audits

If your agency uses the Vehicle Audit Module, this tab will show the audits this camera was a part of.

Checkouts

If your agency uses the Checkout Module, this will show the checkout history for this camera.

Files

Adding files to an Camera is a great way to scan in and attach paper documents such as receipts, purchase orders, or even photos to store and associate with this Camera.

If your agency allows file uploads and your user account has the File Upload group permission, you will see an Add File button at the top right of the list of files. Click Add File which opens window allowing you to upload a file to this Camera.

If you have the File Upload group permission, you will also see the Rename and Delete File links at the far right of each file entry. Clicking the Rename link allows you to rename that specific file. Clicking the Delete link permanently removes that specific file.

Add Camera

To add a new Camera, at the top right click Add Camera.

This will open a modal allowing you to add a new Camera.

Fill in the fields as appropriate.

Explanation of Camera fields:

Make - The Cameras Make (e.g. Dell, Panasonic).
Model - The Cameras Model.
Serial - The Cameras serial number.
Unit (Optional) - This Camera can be tied to a specific unit.
Location - Where the Camera is physically located.
Number - You own in-house numbering system for this Camera.
Vendor - The vendor for this Camera
Department - Generally Police (unless your agency uses the multi-department feature)
Funding (Optional) - The funding source.
Issue Date - Date this Camera was issued to the field.
Purchase Date - Date this Camera was purchased.
Purchase Price - Cost of this Camera.
Sales Date - Date this Camera was sold.
Sales Price - Amount this Camera was sold for.
Next Maintenance Date - Date you wish to perform the next maintenance.
- Note: Emails will be sent to selected personnel notifying that maintenance is upcoming at 30, 15, 7, the day of and 30 days overdue. These are dates are created during setup but can be modified by PSTracker Support.
Warranty Date - Date of warranty expiration for this Camera.
- Note: Emails will be sent to selected personnel notifying that warranty expiration is upcoming at 30, 15, 7, the day of and 30 days overdue. These are dates are created during setup but can be modified by PSTracker Support.
Notes - Administrative notes to assist in managing this Camera.
Checkout - Can this Camera be checked out within the checkout module.
In-Service - Is this Camera in service.
Show in Work Order List - Is this Camera in the Work Order select list.
Active - The status of this Camera. Active means the Camera is currently in use.
Archive - This means the Camera is no longer in use. You archive an Camera rather than delete a Camera so that you will always have a historical record of this Camera.
Vehicle - The vehicle this Camera is assigned to.
Employee - The employee this Camera is assigned to.

Edit Camera

To edit a camera:

If you have the edit column visible, you can click the edit button for the specific Camera.
Alternatively, view the camera and then click Edit Camera button at the upper left.

This brings you to the Edit Camera page.

Make your changes and click Save to complete the process.

Adding / Editing Photos

Each Camera can have up to 4 photos.

To add or edit a photo:

- Click on the photo or photo placeholder.
- A modal opens allowing you to add or replace the photo.
- Select the photo and click Add / Replace photo to complete the process.