Managing Firearms

The PSTracker Firearms Module allow agencies to track and manage their agency firearms.

Manage => Firearms

Navigate to Manage => Firearms to view your list of firearms

Manage Firearms Sub-menu

At the top right of the management page is the firearms sub-menu.

Add Firearm - Used to create a new firearms.
Firearms - Brings you to the list of firearms.
Makes - Manage the Makes of firearms
Models - Manage the Models of firearms
Calibers - Manage the firearm Calibers.
Styles - Manage the styles (e.g. Semi-auto, shotgun, less-lethal).
Maint (Maintenance) Types - The types of maintenance performed on your firearms.
Funding - Manage the Funding Types. (agency wide setting)
Vendors - Agency's Vendors - See System Options & Settings - Vendors.
Visibility - Adjust visible columns - See System Options & Settings - Column Visibility.

View - Edit A Firearm

To view a firearm, click the green or blue text button for the specific firearm

This brings you to the firearm Details.

The Firearm Details page displays the specific details of the selected firearm, and optionally up to four photos of the firearm. There are several tabs at the bottom allowing you to view and/or manage details such as:

Maintenance
Work Orders
Armory Audits
Employee Audits
Vehicle Audits
Checkouts
Files
Logs

Maintenance

To add a maintenance entry for this firearm, click the Add Maintenance button at the top right of the maintenance list. A window opens allowing you to create a maintenance entry for the specific firearm.

If you are a Firearm Manager, you will also see Edit links at the far right of each maintenance entry. Clicking the Edit link allows you to edit a specific maintenance entry.

Work Orders

A list of the work orders associated with this specific firearm. Click on a work order number view the details.

Armory Audits

If your agency uses the Equipment Armory Module, this tab will show the armory audits this firearm was a part of.

Employee Audits

If your agency uses the Employee Audit Module, this tab will show the audits this firearm was a part of.

Vehicle Audits

If your agency uses the Vehicle Audit Module, this tab will show the audits this firearm was a part of.

Checkouts

If your agency uses the Checkout Module, this will show the checkout history for this firearm.

Files

Adding files to a firearm is a great way to scan in and attach paper documents such as receipts, purchase orders, or even photos to store and associate with this firearm.

If your agency allows file uploads and your user account has the File Upload group permission, you will see a dropzone area. Drag & Drop your files over this area.

If you have the File Upload group permission, you will also see the Rename and Delete File links at the far right of each file entry. Clicking the Rename link allows you to rename that specific file. Clicking the Delete link permanently removes that specific file.

Add Firearm

To add a new firearm, at the top right click Add Firearm.

This will open a modal allowing you to add a new firearm.

Fill in the fields as appropriate.

Explanation of Firearm fields:

Make - The firearm Make.
Model - The firearm Model.
Caliber - The firearm Caliber.
Style - The style of firearm (e.g. Semi-auto, shotgun, less-lethal).
Serial - The firearm serial number.
Unit (Optional) - This firearm can be tied to a specific unit.
Department - Generally Police (unless your agency uses the multi-department feature )
Location - Where the firearm is physically located.
Number - You own in-house numbering system for this firearm.
Other 2 - 6 - Agency customizable variables we can set unique to your agency.
Vendor - The vendor for this firearm
Funding (Optional) - The funding source.
Notes - Administrative notes to assist in managing this firearm.
Issue Date - Date this firearm was issued to the field.
Purchase Date - Date this firearm was purchased.
Purchase Price - Cost of this firearm.
Sales Date - Date this firearm was sold.
Sales Price - Amount this firearm was sold for.
Next Maintenance Date - Date you wish to perform the next maintenance.
- Note: Emails will be sent to selected personnel notifying that maintenance is upcoming at 30, 15, 7, the day of and 30 days overdue. These are dates are created during setup but can be modified by PSTracker Support.
Warranty Date - Date of warranty expiration for this firearm.
- Note: Emails will be sent to selected personnel notifying that warranty expiration is upcoming at 30, 15, 7, the day of and 30 days overdue. These are dates are created during setup but can be modified by PSTracker Support.
Vehicle - The vehicle this firearm is assigned to.
Employee - The employee this firearm is assigned to.
Checkout - Can this firearm be checked out within the checkout module.
Armory - Is this firearm in the armory.
In-Service - Is this firearm in service.
Show in Work Order List - Is this firearm in the Work Order select list.
Active - The status of this firearm. Active means the firearm is currently in use.
Archive - This means the firearm is no longer in use. You archive an firearm rather than delete a firearm so that you will always have a historical record of this firearm.
Quantity - Defaults to 1

Edit Firearm

if you have Firearm Manager permission you will see a pencil icon next to every firearm and an Edit button on the Firearms View page. Click either to edit a firearm.

This brings you to the Edit Firearm page.

Make your changes and click Save to complete the process.

Managing Attachments

You can track attachments, such as optics and lights, to a specific firearm.

If you have Manager Permission, you can do this right on the main grid. Select the firearm using the Attached To column for the specific attachment(s). You can also associate it using the Edit page.