Managing AED's

Manage => AED's

The Manage AED page displays a list of your agencies AED’s.

Manage AED Sub-menu

At the top right of the management page is a sub-menu to manage the variables for the AED module.

- Makes - Makes of AED's
- Models - Models of AED's
- Status Types - The different status types your AED's use. There are two pre installed status types; Battery Bars and OK. Do not modify status types without assistance from 911 Tech.
- Maint (Maintenance) Types - The types of maintenance performed on your AED's.
- Funding - Manage the Funding Types. (agency wide setting)
- Vendors - Agency's Vendors - See System Options & Settings - Vendors.
- Visibility - Adjust visible columns - See System Options & Settings - Column Visibility.

AED Listing Modify Filters

You can use the menu at the top right of the list to Modify (filter) the list of AED's by Make, Model, Status, Department, and Active Status. Click Reset to remove the filters.

Search

Enter any text into the Search field to instantly reduce the result set to the term(s) entered

Table Menu - Export, Print, Visibility

You can use the table menu to export, print, or instantly modify the visible columns.

Pad Expiration Dates

For quick visual reference, we color-coded the pad expiration date fields as pads near expiration.

- Expired or within 30 days of expiration - show in red
- 30-60 days from expiration - show in orange
- Good for at least the next 60 days - shown in green.

View - Edit AED's

To manage an AED, click on the View (to view the AED's details), or Edit immediately edit the AED.

View AED

The View AED page displays the specific details of the selected AED, and optionally up to four photos of the AED. There are several tabs at the bottom allowing you to view and/or manage details such as:

- Maintenance
- Work Orders
- Inspections
- Employee Audits
- Vehicle Audits
- Checkouts
- Files

Maintenance

To add a maintenance entry for this AED, click the Add Maintenance button at the top right of the maintenance list. A window opens allowing you to create a maintenance entry for the specific AED.

If you are an AED Manager, you will also see Edit links at the far right of each maintenance entry. Clicking the Edit link allows you to edit a specific maintenance entry.

Files

Adding files to an AED is a great way to scan in and attach paper documents such as receipts, purchase orders, or even photos to store and associate with this AED.

If your agency allows file uploads and your user account has the File Upload group permission, you will see an Add File button at the top right of the list of files. Click Add File which opens window allowing you to upload a file to this AED.

If you have the File Upload group permission, you will also see the Rename and Delete File links at the far right of each file entry. Clicking the Rename link allows you to rename that specific file. Clicking the Delete link permanently removes that specific file.

Edit AED

Click the Edit button to edit the details of this specific AED. When you complete your edit, click the Save button to commit to the changes. If you want to return to the specific AED Summary Page click the Back button. If you want to return to the entire list of AED's, click the Return to AED’s button.

Add AED

To add an AED, click the Add AED button in the sub-menu at the top right of the manage AED page.

A new window opens where you enter the AED's details.

When you have filled in the details, click Create New AED.

Add AED Field Explanations

The majority of the fields within the Add AED page are self-explanatory, but we will discuss a few that may not be so obvious.

Adult & Child Pad Expiration. Your agency administrator can select personnel that will receive emails notifying of approaching pad expiration dates. The system default reminder days are: 45, 30, 15 the day of and 30 days overdue. Contact 911 Tech to modify these dates.

Status Type is where you select if this AED battery indicator is a series of 4 battery bars or a simple status indicator such as the word YES, a check mark, or the color Green.

- There are two status types pre-loaded into PSTracker. Battery Bars & OK. Do not modify status types without assistance from 911 Tech or you may break your AED module.
  - Battery Bars status type displays a radio list for your end user to select the number of battery bars remaining.
  - The OK status type displays a checkbox to allow your end user to check off that the battery is good.

Location is where the AED is physically located. If the location is in a building, use the location field to explain where the AED is located, for example PD Classroom. If the AED is located within a vehicle, leave the location field empty and use the selection list to choose the vehicle.

Number is your own in-house numbering system for this AED.

Other 2 & 3 are custom AED variables unique to your agency. The Individual Labels Other 2 & 3 can be customized to any term you wish by contacting your agency administrator or 911 Tech.

Battery Date is available for an agency to track a battery date for the AED. While we added this field to track the date an AED’s battery was changed, you could use it, for example, to track the expiration date on the battery. You decide how to use this field. Your agency administrator can select personnel that will receive emails notifying of approaching expiration date. The system default reminder days are: 45, 30, 15 the day of and 30 days overdue. Contact 911 Tech to modify these dates.

Next Maintenance Date is available for an agency to track when you want to perform the next maintenance. Your agency administrator can select personnel that will receive emails notifying of approaching maintenance date. The system default reminder days are: 45, 30, 15 the day of and 30 days overdue. Contact 911 Tech to modify these dates.

Warranty Date is available for an agency to track a warranty date for the AED. Your agency administrator can select personnel that will receive emails notifying of approaching waranty date. The system default reminder days are: 60, 30, 15 the day of and 30 days overdue. This field is automated meaning that it will sent emails to the selected personnel notifying them that the warranty date is upcoming at 60, 30, the day of and 30 days overdue. Contact 911 Tech to modify these dates.

Check-out if checked means that this AED will appear in the selection list of AED's available to Check-out. This only applies to agency's using the Check-out Module.

Active is where you select the status of this AED. Active means the AED is currently in use and will be displayed to your users as an AED available for inspection.

Archive means the AED is no longer in use. You archive an AED rather then delete an AED so that you will always have a historical record of this AED and its inspections.