Vehicle Inspections

New => Vehicle Inspection

The PSTracker Vehicle Inspection Module allows an agency to document the physical inspection of their Vehicles and automatically report any deficiencies.

The process generally flows as follows, however, agencies can modify the process to increase efficiency:

• • At the appropriate interval, an employee Inspects the Vehicle.
  • Deficiencies discovered are noted by the employee within the inspection.
  • Completed Inspections are forwarded to a supervisor for review / approval.
  • Upon supervisory approval, work orders are created disseminated on reported issues.
  • Work Orders are acted upon by proper personnel.
  • Upon closure of the work order, the original reportee is notified that the issue(s) have been resolved.

New Vehicle Inspection

To begin an inspection:

• • Click New => Vehicle Inspection.
    
    
    
    
  • Select the Vehicle you are inspecting.
    
    
    
    
  • Optionally, select a custom inspection template by clicking the arrow.
    
    
    
  • Click Start Vehicle Inspection.
  • Enter the current vehicle mileage (optional - your agency may not collect mileage)
    
    
    
    
  • If your agency collects engine hours, enter the current engine hours.
  • Scroll through the remainder of the Inspection, checking off the items listed within each section which are present and/or in good working order.
    
    
  • 
  • Note any deficiencies / issues by leaving that items checkbox unchecked. Then enter a short description of the issue into the narrative field.
  • Save or Complete the Inspection (See description of each option below)

Save Inspection

If you need to pause during the inspection, you may click Save Inspection.  This saves the inspection and takes you back to the dashboard. Later, when you are ready to continue the inspection, re-launch the inspection from the dashboard.

Complete Inspection

When you have completed your inspection and want to send it in for approval, click Complete.

Inspection Workflow

The following is the PSTracker default process for inspection workflow.  You agency may or may not utilize every step in this process.

(this step is optional - your agency may or may not use this step in the process)

Once an employee clicks Complete, the inspection is sent to the supervisor approval queue.

The proper supervisor will see the inspection waiting for their approval on their dashboard.

The supervisor clicks on the inspection to begin the approval process.

The supervisor reviews the submitted inspection and has three options.

• Reject - sends the inspection back to the employee for correction.
• Edit - allows the supervisor to edit the inspection without sending it back to the employee.
• Approve - approves the inspection and advances it to the next step in the workflow process.

Review

Review (this step is optional - your agency may or may not use this step in the process)

Upon clicking Approve, the supervisor is shown a review page where they may optionally select if:

• A work order is created - YES by default
• An email is sent out - YES by default

The supervisor then clicks Approve Inspection.

The supervisor is notified the process is completed successfully

Automation After Approval

PSTracker will create work order(s) and send out email(s) based upon this inspection.

Example Work Order

Based upon this inspection the following work order would have been created.

Example Email

Based upon this inspection the following email would have been sent out to the proper personnel.