Creating an Order

You create an order by selecting Items (stock) from your quartermaster system to supply to your agency employees.

To begin an employee order, from the sub-navigation click Open.

You are taken to the Order Page where you see the new order form and the list of existing orders already in progress.

New Order

In this example we will be issuing a replacement flashlight to Employee John Doe.

To begin a NEW order, Select the Reason,

Next select where it is being issued. Employee, Building, or Vehicle.

Your agency may or may not use Building and Vehicle select lists.

Select if a signature is required.

Click Begin Order.

The screen refreshes and you are on the Continue Open Order page.

Select the Quantity, Item, and optionally enter a note. Then click add to Order.

Click Add to Order.

The screen refreshes and we see our newly added item in the Order.

If necessary, repeat the above process to add additional items to this order.

Depending on the configuration of your agency's system, there are up to seven buttons at the upper left of the stock issue screen.

Edit - Edit this Order.
You can edit the Reason, Require Signature, order Method (Manual or scanner) and you can enter a note.
Add Note - Allows you to add a note to this specific order.
Add File - Allows you to add a file to this specific order.
Partial Issue - Send a partial completed Order to the employee for their signature.
When you send a partial order issue, you select the quantity of each item being issued.
Sign Here - If the employee is standing with you, they can sign for the order on your system.
You will be prompted that by Signing Now you will mark this entire order as complete.
Click Yes, Sign Now to bring up the signature screen.
The employee signs the order, clicks the Acknowledge Order button, and the process is complete.
Send to Employee for Signature - Send the entire order to the employee for their signature.
You will be prompted that by Signing Now you will mark this entire issue as complete. You may also enter a note which will appear int he email the employee receives regarding the order being ready.
Click Yes, Send to Employee for Signature to complete the process.
The employee will receive an email advising them of the order.
The employee logs into PSTracker and from their dashboard, clicks on the existing Order.
The employee signs for the order.