Manage Tanks

The PSTracker Tank Module allow agencies to manage their SCBA Tanks.

Navigate to Manage => Tanks to view your list of tanks.

The screen refreshes and you are shown your list of Tanks.

Manage Tanks Sub-menu

At the top right of the management page is the tanks sub-menu.

Add Tank - Used to create a new Tank.
Tanks - Brings you to the list of Tanks.
Types - Manage the Types of Tanks.
Makes - Manage the Makes of Tanks.
Models - Manage the Models of Tanks.
Styles - Manage the Styles of Tanks.
Maint (Maintenance) Types - The types of maintenance performed on your Tanks.
Funding - Manage the Funding Types. (agency wide setting)
Vendors - Agency's Vendors - See System Options & Settings - Vendors.
Visibility - Adjust visible columns - See System Options & Settings - Column Visibility.

View A Tank

To view a tank, click the View button for the specific tank.

This brings you to the Tanks Details.

The Tank Details page displays the specific details of the selected Tank, and optionally up to four photos of the Tank. There are several tabs at the bottom allowing you to view and/or manage details such as:

Maintenance
Work Orders
Inspections
Employee Audits
Vehicle Audits
Checkouts
Files
Logs

Maintenance

To add a maintenance entry for this Tank, click the Add Maintenance button at the top right of the maintenance list. A window opens allowing you to create a maintenance entry for the specific Tank.

If you are a Tank Manager, you will also see Edit links at the far right of each maintenance entry. Clicking the Edit link allows you to edit a specific maintenance entry.

Work Orders

A list of the work orders associated with this specific Tank. Click on a work order number view the details.

Employee Audits

If your agency uses the Employee Audit Module, this tab will show the audits this Tank was a part of.

Vehicle Audits

If your agency uses the Vehicle Audit Module, this tab will show the audits this Tank was a part of.

Checkouts

If your agency uses the Checkout Module, this will show the checkout history for this Tank.

Files

Adding files to an Tank is a great way to scan in and attach paper documents such as receipts, purchase orders, or even photos to store and associate with this Tank.

If your agency allows file uploads and your user account has the File Upload group permission, you will see an Add File button at the top right of the list of files. Click Add File which opens window allowing you to upload a file to this Tank.

If you have the File Upload group permission, you will also see the Rename and Delete File links at the far right of each file entry. Clicking the Rename link allows you to rename that specific file. Clicking the Delete link permanently removes that specific file.

Add Tank

To add a new Tank, at the top right click Add Tank.

This will open a modal allowing you to add a new Tank.

Fill in the fields as appropriate and click Create New Tank.

Explanation of Tank fields:

Style - The Tanks Style.
Type - The Tanks Type.
Make - The Tanks Make.
Model - The Tanks Model.
Serial - The Tanks serial number.
Unit (Optional) - This Tank can be tied to a specific unit.
Location - Where the Tank is physically located.
Number - You own in-house numbering system for this Tank.
Other1 - Agency customizable variable.
Other2 - Agency customizable variable.
Vendor - The vendor for this Tank.
Department - Generally Police (unless your agency uses the multi-department feature).
Funding (Optional) - The funding source.
In Service Date - Date this Tank was placed into service.
Out Service Date - Date this Tank was placed out of service.
Purchase Date - Date this Tank was purchased.
Purchase Price - Cost of this Tank.
Sales Date - Date this Tank was sold.
Sales Price - Amount this Tank was sold for.
Last Maintenance Date - Date last maintenance was performed.
Next Maintenance Date - Date you wish to perform the next maintenance.
Note: Emails will be sent to selected personnel notifying that maintenance is upcoming at 30, 15, 7, the day of and 30 days overdue. These are dates are created during setup but can be modified by PSTracker Support.
Warranty Date - Date of warranty expiration for this Tank.
Note: Emails will be sent to selected personnel notifying that warranty expiration is upcoming at 30, 15, 7, the day of and 30 days overdue. These are dates are created during setup but can be modified by PSTracker Support.
Notes - Administrative notes to assist in managing this Tank.
Checkout - Can this Tank be checked out within the checkout module.
In-Service - Is this Tank in service.
Show in Work Order List - Is this Tank in the Work Order select list.
Active - The status of this Tank. Active means the Tank is currently in use.
Archive - This means the Tank is no longer in use. You archive an Tank rather than delete a Tank so that you will always have a historical record of this Tank.
Vehicle - The vehicle this Tank is assigned to.
Employee - The employee this Tank is assigned to.