Manage/Issue Ammunition

The PSTracker Ammunition Module allow agencies to track and manage their type, quantity, inventory, and dissemination of ammunition.

Manage => Ammunition

Navigate to Manage => Ammunition to view your list of Ammunition.

Manage Ammunition Sub-menu

At the top right of the management page is the ammunition sub-menu.

• • Add Ammunition - Used to create new ammunition.
  • Ammunition - Brings you to the list of ammunition.
  • Makes - Manage the Makes of ammunition
  • Models - Manage the Models of ammunition
  • Calibers - The different ammunition calibers.
  • Reasons - Training, Replacement, New Issue.
  • Uses - How the ammo is used; Duty, Practice, etc.
  • Vendors - Agency's Vendors - See System Options & Settings - Vendors.
  • Visibility - Adjust visible columns - See System Options & Settings - Column Visibility.

View - Edit Ammunition

To view ammunition, click the View button for the specific ammunition.

This brings you to the Ammunition Details.

The Ammunition Details page displays the specific details of the selected ammunition, and optionally up to four photos of the ammunition.

There are several button across the top allowing you to manage specific processes including:

• • Add Stock
  • Adjust Stock
  • Order Stock
  • Issue Ammunition

There are three agency customizable fields that can be used on the Add, Adjust, and Issue Ammunition pages.  They are labeled Other 1,2,3 by default.

There are several tabs at the bottom allowing you to view and/or manage details including:

• • Activity
  • Orders
  • Files
  • Logs

Activity

Track and manage all activity associated with this ammunition,  Issues, Returned, Ordered, etc.

Ordered

Track and manage your Ammunition orders.  Update Quantity received. See all order details. 

Files

Adding files to ammo is a great way to scan in and attach paper documents such as receipts, purchase orders, or even photos to store and associate with this ammunition.

If your agency allows file uploads and your user account has the File Upload group permission, you will see an Add File button at the top right of the list of files.  Click Add File which opens window allowing you to upload a file to this ammunition.

If you have the File Upload group permission, you will also see the Rename and Delete File links at the far right of each file entry. Clicking the Rename link allows you to rename that specific file. Clicking the Delete link permanently removes that specific file.

Add Ammunition

To add a new ammunition, at the top right click Add Ammunition.

This will open a modal allowing you to add a new ammunition.

Fill in the fields as appropriate.

Explanation of Ammunition fields:

• • Make - The ammunition Make.
  • Model - The ammunition Model.
  • Caliber - The ammunition caliber.
  • Use - The type of use of this ammunition.
  • Department - Generally Police (unless your agency uses the multi-department feature )
  • Quantity Being Added - The quantity of ammunition being added at this time
  • Notes - Administrative notes to assist in managing this ammunition.
  • Active - The status of this ammunition. Active means the ammunition is currently in use.
  • Archive - This means the ammunition is no longer in use. You archive an ammunition rather than delete a ammunition so that you will always have a historical record of this ammunition.

Edit Ammunition

To edit Ammunition :

• If you have the edit column visible, you can click the edit button for the specific Ammunition.

  

• Alternatively, view the ammunition and then click Edit Ammunition button at the upper left.

  

This brings you to the Edit Ammunition page.

Make your changes and click Save to complete the process.

Adding / Editing Photos

Each Ammunition can have up to 4 photos.

To add or edit a photo:

• • Click on the photo or photo placeholder.
  • A modal opens allowing you to add or replace the photo.
    
  • Select the photo and click Add / Replace photo to complete the process.

Add Stock

Clicking Add Stock allows you to adjust the quantity of stock on hand by adding an additional quantity of stock to this ammunition.

Adjust Stock

Clicking Adjust Stock allows you to adjust the quantity of stock on hand, adding or subtracting a quantity of ammunition.  

Order Stock

Clicking the Order Stock button allows you document a new order placed for this ammunition.  

Issue Ammunition

Clicking NEW=>Issue Ammunition from the main navigation menu allows you to document issuance of ammunition to an employee, building, or vehicle.  (Note: the ability to issue ammunition to a Building or Vehicle is dependent on the Agency's settings for this module.)

The Employee, Building and Vehicle fields are multi-select, allowing you to issue ammo to more than one person (or building or vehicle) at a time.

The Quantity and Ammo begins as a single row, but you can use the Add Additional Ammo Line button at the lower right of the screen to add additional rows to issue more than one quantity or type of ammo to the selected persons, buildings, or vehicles.

The Other fields are optional and may not be visible for your agency, or they may have been renamed to answer a specific question your agency needs answered.

Notes are optional.